Reconcile possible GoodBuy sales before reporting

Keep the source total and reviewed total separate

Record the period, export date and accounting report used. Compare the source row count and known sales total with the imported file. Then compare the approved transaction count and amount with the exported report. An approved subset will often differ from the whole accounting export; the difference should be explainable.

Open the official ESC Region 2 Vendor Reports page

Investigate differences in a consistent order

First check whether the source contains both invoice headers and line items. Next look for repeated invoice identifiers, missing amounts, credits, returns, voids and date boundaries. A repeated invoice number can also represent legitimate lines, so investigate before deleting anything.

For example, a fictional source file with $12,000 in sales might produce $8,000 of reviewed candidate transactions. The $4,000 difference is a question to investigate, not evidence of missing reportable sales. Some rows may be unrelated customers, unresolved identities or transactions outside your chosen review scope.

What does the GoodBuy participation fee estimate mean?

The app displays a 2% reconciliation estimate based on approved sales. For example, $8,000 × 0.02 = $160. That is a software calculation, not confirmation that $160 is owed or that 2% applies to your agreement. It does not resolve the treatment of tax, freight, credits or other adjustments.

We have not established a universal current participation-fee rate from the official public sources reviewed for this guide. Verify the applicable rate and calculation base against your agreement and current GoodBuy instructions. Ask the official staff when the basis is unclear; do not use the app’s estimate as an invoice or payment instruction.

Contact official GoodBuy staff about the applicable fee basis

Keep a review trail that explains the result

Before exporting, investigate validation warnings and revisit unresolved rows. Keep the original export, reviewed workbook, directory snapshot date and notes about decisions together in your own records. If you revise a decision, regenerate the working report so the summary and transaction list agree. The app does not submit a report or pay a fee.

Common questions